The bigger your group occasion, the extra difficult the planning. In relation to complicated resort group stays, particular necessities, and occasion areas with a number of configurations, an occasion planner can really feel like Goldilocks, looking for the answer that’s excellent.
The proper match is on the market—and, greater than possible, a handful of venues would work out properly—but sourcing and reserving can usually really feel like a full-time job. The concerned variables usually can’t be simply dealt with straight away, on-line transaction. And also you’re left questioning in the event you’re getting the most effective deal.
Plus, nearly all choices for large occasions require an RFP.
The 411 on resort RFPs
Occasion organizers submit an RFP or a request for proposal when sourcing a venue with which they don’t have already got a longtime relationship to allow them to discover the most effective, most strategic deal. The thought is that by various the venues they work with, planners keep on prime of market worth as an alternative of changing into complacent or presumably being taken benefit of.
An RFP is used to request and collect related data within the reserving course of, after which every returned proposal is in contrast and contrasted to find out the popular venue.
If it appears like a protracted, arduous course of, it may be: on common, conventional resort sourcing takes 75 days. (Extra afterward how we are able to get that right down to 12 days.)
Reserving for giant vs. small occasions
Eliminating the trouble spent on crafting particular person resort RFPs means there’s extra time for an occasion planner to look at different methods to stage up their gathering. Giant and small occasions aren’t the identical beast; every has a novel set of necessities.
Right here’s the place, generally, planners see the 2 differ:
A NOTE ABOUT INSTANT BOOKING
Whereas GroupSync’s Instantaneous Reserving is an actual game-changer for group journey planners, it could actually’t but change the RFP for giant, complicated occasions. And though Instantaneous Reserving is ideal for the planner with smaller group lodging to e book or much less concerned assembly area necessities, RFPs will nonetheless have their place.
However the course of of making and managing RFPs ought to be a greater one. One designed with the occasion planner in thoughts.
Why GroupSync is ideal for giant teams
Whether or not you want resort group reserving for a 200-person annual convention assembly or an enormous citywide occasion, GroupSync has you lined. It permits planners to create, distribute and handle RFPs with ease, giving planners the facility to go looking, supply and e book resorts in days versus months—regardless of how massive the bash.
1. NO NEED FOR RFP VARIATIONS
We’ve simplified the normal and sometimes painful RFP course of by eradicating your have to create tailor-made requests per property: when you construct your RFP within the web-based answer, you possibly can distribute it to your highly-matched search outcomes or any of the 200,000 properties in our database.
2. IMMEDIATE MATCHES FOR SPECIFIC CRITERIA
Shut all browser tabs proper now since you don’t want a boatload of Google searches to manually collect your resort choices. GroupSync’s resort search functionality is designed for faster group sourcing and reserving—with out paid placements—offering you with certified search outcomes of venues matching your particular standards.
3. GET RATES AND AVAILABILITY AHEAD OF THE RFP
The important thing information a planner wants greater than something when sourcing resorts is value and availability. GroupSync has each, together with forecasted market charges in keeping with business information, as a part of the resort search and sourcing – earlier than sending the RFP. Actual-time charges and availability are additionally displayed for a rising checklist of properties, based mostly in your occasion standards.
Reduce months off your venue sourcing and reserving time
GroupSync is designed to simplify the reserving expertise and trim day without work the reserving course of—greater than two months. In lots of instances, we’ve gotten the typical RFP reserving time down from months to days – lowering the stress that planners usually face when securing room blocks and area for giant occasions.
Need to study extra? Join with Groups360 as we speak to learn the way GroupSync makes resort reserving for giant teams a neater course of.
About Groups360
Groups360 was created with a singular objective — to empower assembly planners by bringing innovation, transparency and ease to the decades-old downside of reserving teams. The corporate’s built-in know-how answer, GroupSync™, allows suppliers to distribute stock, have interaction with planners, and optimize group income. GroupSync additionally equips planners to go looking and store resorts worldwide and to e book rooms and area instantly, on-line or by a simplified RFP course of. GroupSync is the primary distribution channel to supply on-line reserving for each group resort roomsandmeeting area.
Groups360 has workplaces in Nashville, London and Singapore. Study extra at groups360.com.
Hal Hassall
Vice President of Advertising
Groups360
