NEW PASSPORT APPLICATION REQUIREMENTS & DFA Schedule Appointment Suggestions

Whether or not for leisure or employment, each worldwide journey requires a passport, one of many IDs issued by the Philippine authorities to its residents. A passport, which is proof of your nationwide id and citizenship, is a crucial doc that it’s essential to all the time carry with you when touring overseas.

The applying course of is definitely easy; nonetheless, securing an appointment schedule for software is the place the problem lies. Whereas we nonetheless have the COVID-19 pandemic to cope with, we should be aware the adjustments within the workplace hours and the variety of folks allowed per day to make sure correct social distancing.

This publish will give attention to our step-by-step information to DFA NEW PASSPORT APPLICATION in addition to extra reminders and suggestions. In case you are renewing your passport, test this text as an alternative: PASSPORT RENEWAL APPLICATION PROCESS!

1. On-line Appointment Affirmation

The very first thing to do is to safe a slot by setting an appointment on-line. To provide you sufficient lead time, it’s greatest to do it at the very least three months earlier than your required journey date. The earliest accessible slots may be too late for you due to the heavy quantity of purposes, particularly throughout these extraordinary instances when group quarantines pressured authorities companies to function with a skeleton workforce and halted or delayed most authorities operations. We’ll sort out extra of this within the HOW-TO part under.

NO WALK-INS are allowed. Because the COVID-19 pandemic, walk-in or courtesy lane companies are suspended till additional discover. That is to handle and management foot site visitors. Those that are eligible to make use of the courtesy lane are required to guide a web-based appointment. For pressing purposes, you may ship an e-mail at oca.cl@dfa.gov.ph.

However previous to the pandemic, the next have been allowed to stroll in:

• Senior citizen and 1 companion. The companion have to be a direct member of the family. If not, the companion should present proof of journey preparations with the senior to point out they’re touring collectively. It may be a airplane ticket or lodge reserving.
• Particular person with incapacity and 1 companion. Companion have to be a direct member of the family. If not, the companion should present proof of journey preparations to show that they’re touring collectively. It may be a airplane ticket or lodge reserving.
• Pregnant lady. A medical certificates or data have to be introduced if the infant bump isn’t but noticeable.
• Minor seven (7) years outdated or under, plus their mother and father and minor siblings.
• Solo guardian and their minor little one. The guardian should current a sound solo guardian card.
• OFWs: Land-based and Sea-farers. Should carry any of the next: legitimate iDOLE card, work visa, employment contract, or seaman’s guide stamped at worldwide border lower than 12 months from date of software.

2. Duly Completed Utility Type

When setting an appointment, it is advisable to full the appliance kind. Filling out the appliance kind is often finished on-line. You’ll obtain an e-mail confirming your appointment schedule when you’re finished paying for the appliance processing charge. The e-mail additionally comprises the hyperlink to your software kind. Click on the hyperlink to obtain, after which print out your achieved kind.

If you happen to want a clean copy of the appliance kind, you may get it right here. It is advisable to print it out on A4-size paper.

3. Beginning Certificates

The copy of your delivery certificates have to be:

• Authentic
• PSA-authenticated
• Printed on PSA safety paper

If the PSA-authenticated Beginning Certificates isn’t readable, get a replica from the Native Civil Registrar.

If LATE REGISTERED: If registered throughout the previous 10 years, submit an ID that pre-dates the registration or present ID with NBI Clearance. If registered over 10 years in the past, no extra supporting necessities wanted.

4. Legitimate ID

You solely must carry one unique and a photocopy. Any of the next is accepted:

• Social Safety System (SSS) Card
• Authorities Service Insurance coverage System (GSIS) Card
• Unified Multi-Function ID (UMID)
• LTO Driver’s License
• Skilled Regulatory Fee (PRC) ID
• Philippine Identification (PhilID)
• Abroad Employees Welfare Administration (OWWA) E-Card
• Voter’s ID or Voter’s Certification from the Major Workplace with Dry Seal. If presenting the Voter’s Certificates, you may additionally want to offer NBI or police clearance. [Update: As of Aug 2022, the DFA website states this: Voter’s ID or Voter’s Certificate issued from COMELEC main office in Intramuros, Manila. They have removed the part about certificates issued by the regional offices and NBI/Police Clearance. We’re still clarifying if Voter’s Certificates from regional offices are still accepted and whether or not the NBI/Police Clearance is still needed. Will update this again as soon as we have the answers, but for now, please contact DFA directly for clarifications.]
• PNP Firearms License
• Airman License (issued August 2016 onwards)
• Philippine Postal ID (issued November 2016 onwards)
• Senior Citizen ID (if senior)
• Faculty ID or Certificates of Enrolment with scholar’s photograph and the college’s dry seal (if scholar)
• Seafarer’s Report Guide (SRB) issued from February 2020 onwards by the Maritime Business Authority (MARINA)

REMINDER: Guarantee that the ID (unique and photocopy) is readable, untampered, and should include the identical info as different paperwork introduced.

5. Private Look

Whether or not you apply by yourself or by a journey company, all candidates have to be bodily current on the DFA Workplace in your appointment schedule. The passport software course of entails accumulating your biometrics information and taking a photograph of you. For passport photograph capturing, pay attention to the right apparel or gown code. Coloured contact lenses and equipment like earrings, necklaces, or different facial piercings are usually not allowed throughout photograph capturing.

POSSIBLE ADDITIONAL REQUIREMENTS

Relying in your standing or situation, listed here are different potential extra necessities for a brand new passport software:

If applicant is a married feminine utilizing partner’s final identify

• Marriage Contract (Authentic and a Photocopy). Have to be PSA-authenticated and printed on PSA safety paper.
• NBI Clearance. ONLY IF the wedding happened inside 6 months earlier than the date of passport software. That is in accordance with the DFA Fb web page after we inquired.

NOTE: You don’t want to current your Marriage Contract when you just lately married however you selected to maintain your maiden identify.

If applicant is a minor

For minor candidates or these making use of for a minor, these are the extra necessities:

• Legitimate Authorities-issued ID of both guardian with one photocopy.
  – Passport
  – Social Safety System (SSS) Card
  – Authorities Service Insurance coverage System (GSIS) Card
  – Unified Multi-Function ID (UMID)
  – LTO Driver’s License
  – Skilled Regulatory Fee (PRC) ID
  – Abroad Employees Welfare Administration (OWWA) E-Card
  – Voter’s ID or Voter’s Certification from the Officer of Election with Dry Seal. [Update: As of Aug 2022, the DFA website states this: Voter’s ID or Voter’s Certificate issued from COMELEC main office in Intramuros, Manila.]
  – PNP Firearms License
  – Airman License (issued August 2016 onwards)
  – Philippine Postal ID (issued November 2016 onwards)
  – Senior Citizen ID (if senior)
  – Philippine Identification (PhilID)
  – Seafarer’s Report Guide (SRB) issued from February 2020 onwards by the Maritime Business Authority (MARINA)
• Marriage Certificates. This have to be offered if just one guardian is accompanying the minor. If the mother and father are single, the Mom should execute a Particular Energy of Lawyer if she isn’t accompanying her little one. Particular Energy of Lawyer executed outdoors the Philippines have to be authenticated by the Philippine Embassy or Consulate in that overseas nation.
• Licensed True Copy of Native Civil Registrar (LCR) Beginning Certificates. This have to be offered if the applicant is a new child (lower than 1 12 months outdated), who has no PSA Beginning Certificates/Report of Beginning but. This must be PSA-authenticated. If born overseas, the unique copy of the Report of Beginning or first endorsement from the Consular Data Division have to be submitted.

IMPORTANT! Private Look of each the minor applicant AND both guardian (or licensed grownup companion) is required.

• If for some cause, both guardian can’t accompany the kid for the appliance:

  – A Particular Energy of Lawyer have to be executed by the guardian to designate and authorize another person to accompany and assist the kid by the appliance course of. Particular Energy of Lawyer executed outdoors the Philippines have to be authenticated by the Philippine Embassy or Consulate in that overseas nation.

  – A duplicate of guardian/s legitimate ID and/or passport hooked up to the Particular Energy of Lawyer or Affidavit of Assist and Consent.

  – Passport or Legitimate Authorities-issued ID of licensed grownup companion. See the record of acceptable IDs above.

• If both guardian isn’t touring with the minor:

  – DSWD Clearance have to be submitted.

  – Affidavit of Assist and Consent have to be offered. Affidavit executed outdoors the Philippines have to be consularized by the Philippine Embassy or Consulate in that overseas nation.

  – Passport or Legitimate Authorities issued ID of licensed grownup companion. See record of acceptable IDs above.

NOTE: For different circumstances comparable to late registered, no delivery certificates, illegitimate little one, twin residents, or naturalized Filipinos, extra supporting paperwork are required. Go to the DFA Consular for a extra up to date record of necessities and when you’ve got different particular issues and inquiries.

1. Set an appointment on-line.

Earlier than the rest, the web appointment is FREE. What you’re paying for is the passport processing charge. Now that it’s clear, let’s proceed.

Stroll-in candidates are usually not allowed EXCEPT for emergency and particular circumstances. Common and non-emergency candidates should safe their slots by setting a web-based appointment. As a lot as potential, do it months earlier than your required journey date to present you sufficient lead time. As a result of heavy quantity of purposes, accessible slots may be too late for you.

To provide you an thought, say you resolve to use on-line in August, the earliest accessible slot may be in late September (robust luck) or October and even November. Or there would possibly even be NO AVAILABLE SLOTS AVAILABLE.

How you can set an appointment on-line?

1. Go to the DFA On-line Passport Appointment System web site.
2. Learn the Phrases and Situations, after which tick the field. Which means that you may have understood the phrases.
3. There are two choices: INDIVIDUAL Appointment and GROUP Appointment. Select the one which applies to you.
4. Select a DFA workplace/department. Choose the one nearest you or the one most handy for you. In a while, you may change it and test different branches in case you are having a tough time securing a slot together with your first selection. Hit the Subsequent button.
5. Choose a date and time from the offered calendar. The earliest open date is famous above the calendar. The dates in GREEN are AVAILABLE, whereas these in RED are FULL.

Nevertheless, essentially the most difficult half is getting empty slots due to the quantity of candidates. The DFA has taken steps to enhance the system to serve candidates higher, however it could actually nonetheless get irritating. Chances are you’ll test different branches. For instance, when you’re Manila-based, strive different checking different close by cities throughout the metro and even close by provinces.

This poses an issue for individuals who want a fast appointment. A few of my buddies even went so far as flying to Puerto Princesa or touring to Northern Luzon provinces simply to get an appointment due to their journey dates have been close to. However after all, if there’s no such urgency, you don’t must go to such excessive lengths. Chances are you’ll merely wait and attempt to strive once more one other day.

You might also strive a few of these suggestions:

• Just be sure you have sturdy web connection. Because it’s a web-based “battlefield”, it’s a must to be sure that your web connection is dependable. The slots is not going to wait to your community to maintain up.
• Checklist down all of your most well-liked dates. This will provide you with extra choices in case the date you initially need is already full. This can prevent time too. As a substitute of spending valuable seconds weighing different dates, you have already got shortlisted essentially the most handy dates for you.
• Resolve rapidly. Once more, you’re beating time right here, so that you have to be decisive as a result of slots might be taken in a snap. You see the date you need nonetheless accessible one minute, however then it’s gone the subsequent. Afternoon schedules are often the primary to get crammed.
• Refresh the web page. There are occasions when accessible slots come out of nowhere. Nicely, these may be these slots reserved for candidates who did not pay throughout the allotted time interval.
• Verify the location often. As a lot as potential, the DFA opens extra slots day by day. The system refreshes often, so test the location every now and then for potential extra slots.
• Strive looking at round these instances: 6AM – 8AM, 12NN, and 9PM. Out there slots often seem at these instances, from Mondays to Saturdays (besides holidays).
• Search different DFA branches/workplaces. There are six (6) branches in Manila: DFA Central (ASEANA), DFA NCR North (Robinsons Novaliches), DFA NCR Northeast (Alimall), DFA NCR West (SM Manila), DFA NCR East (Megamall), and DFA NCR South (Alabang). Nevertheless, these NCR branches run out of slots actual fast. If you happen to desperately must renew your passport, you could strive regional branches/workplaces.

Whenever you get a slot, the system can maintain the slot for you for the subsequent 20 minutes solely so you need to be capable of end every thing quick. In any other case, you’ll lose that slot.

UPDATE: Along with the common processing websites, the DFA has arrange Short-term Off-site Passport Service (TOPS) services inside Metro Manila that may course of passport purposes. These are:

– Robinsons Las Pinas
– Robinsons Magnolia, Quezon Metropolis
– SM Aura, Taguig
– SM Mall of Asia, Pasay
– SM North EDSA, Quezon Metropolis

However sure restrictions apply. Passports processed at any of those TOPS websites shall be shipped through courier, including an additional 3 to five working days. Fee for TOPS is through CREDIT CARD or DEBIT CARD ONLY! Be sure to have your card with you if you begin the appointment course of.

2. Fill out the appliance kind.

After you get a slot, you’ll be directed to the subsequent step, which is filling out the four-page on-line software kind. Bear in mind, you solely have quarter-hour to finish this. Put together the next info earlier than you schedule a web-based appointment to save lots of extra time.

• Private Info: The primary web page comprises your Private Info comparable to Title, Beginning Date, Contact Numbers, E-mail Deal with, and so forth. On your e-mail deal with, enter your free Gmail account. I attempted utilizing my customized e-mail deal with at first, however I did not obtain a affirmation e-mail that additionally comprises the reference quantity for paying the passport processing charge. I needed to await the schedule to run out after 24 hours to attempt to set an appointment once more. On the second strive, I used my free Gmail account and instantly acquired the e-mail affirmation.
• Household Info: The second web page requires your Household Info like your Dad and mom’ and Partner’s names and Citizenship.
• Utility Info: The third web page is all about your Utility Info together with Utility Kind, Citizenship, and Emergency Contact Particular person and his/her contact quantity.
• Contact Info. The fourth web page asks to your house and workplace addresses and call numbers.

You may be given time to test all the data you enter. Be sure to don’t have any typos and every thing is right, together with the spelling.

3. Pay the passport processing charge.

The following step after you submit the shape is the cost for the passport processing charge. Select one of many two processing choices, relying on what applies to you:

• Common Processing: This prices P950 and takes 10-15 days in Manila.
• Categorical Processing: This prices P1200 and takes 5-7 days in Manila.

We heard that the processing time within the regional workplaces takes longer in comparison with Manila. They are saying the size of days for processing might take 20-30 days, however we haven’t confirmed this but.

That is how the cost course of goes:

1. Choose between common or specific processing.
2. Then hit PAY NOW.
3. A message will pop up. Click on the “I agree” field, then hit PROCEED TO PAYMENT.
4. You’ll land on the PAYMENT web page the place you will notice the cost choices, the whole quantity that it is advisable to pay, and a few reminders. A comfort charge of P50 per particular person is generally added on high of the whole processing charge quantity. Hit PROCEED.
5. You’ll obtain an e-mail offering your Fee Reference Quantity and directions on how one can settle your cost. Maintain on to your reference quantity.
6. It is advisable to pay the processing charge inside 24 hours. Go to your chosen licensed cost middle. You need to safe a replica of your reference quantity. Be sure to declare and pay the precise whole quantity.
7. After settling your cost, an appointment affirmation shall be despatched to your e-mail. You can see three information hooked up to the e-mail: your software kind, the receipt, and the guidelines. It is advisable to safe a tough copy of every file. Print all of them out. Use A4 paper. It is advisable to carry them on the day of your appointment.

REMINDERS:

• These are the cost facilities licensed by the DFA for the transaction of the passport processing charge:

  – Bayad Heart
  – EcPay
  – Pera Hub
  – Robinsons Enterprise Heart and Division Shops
  – Waltermart Division Retailer
  – 7-Eleven
  – USCC (Western Union)
  – Villarica Pawnshop

  The bank card/debit card cost facility and the over-the-counter money transaction in chosen banks are usually not but accessible.

• As of writing, solely CASH cost is accepted.
• It is advisable to pay the EXACT quantity. No extra, no much less. The cost is not going to be processed or shall be forfeited if it’s not the precise quantity.
• You’ll be able to solely use your Reference Quantity as soon as, which means one transaction per reference quantity.
• If you happen to encounter any issues concerning cost, contact the DFA helpdesk instantly at (02) 234 3488.

In my case, I selected to pay through 7-Eleven. Utilizing certainly one of their in-store digital machines, I selected “payments cost”, after which chosen DFA. I enter my reference quantity and the whole quantity, which incorporates the P50 comfort charge. I took the printed slip and went to the cashier to pay. That’s it!

4. Present up at your chosen DFA Workplace in your appointment date.

The day lastly arrives! It is advisable to seem personally at your chosen DFA workplace in your scheduled date. Don’t overlook to carry all the necessities with you, plus the Utility Type printout (laborious copy), the guidelines together with your confirmed schedule, and your eReceipt (two copies).

For my most up-to-date passport renewal, I used to be lucky to get a slot on the department nearest to the place I reside — DFA NCR South. My appointment was at 5:00 PM, so I arrived at 4:30 PM. Right here’s my expertise:

1. Doc Verification. Even on the entrance, the guard will ask for the guidelines together with your confirmed schedule. They may test when you carry all the necessities with you. Don’t overlook to carry a photocopy of your outdated passport (renewal) or legitimate ID (new software).
2. Processing. They may evaluate your paperwork/necessities. When they’re finished checking, they may stamp your receipt with a date of launch.
3. Knowledge Encoding and Biometrics. That is the half the place they may encode your private info like your identify, delivery date, and different particulars. They will provide you with time to test the encoded particulars on the pc display, so test these spelling and typos. After that, they may take your photograph, fingerprints, and signature.
4. Supply. That is an extra step for individuals who need their passports to be delivered as an alternative of personally selecting them up on the DFA workplace. DFA companions with courier and forwarding service firms. I availed of this service and paid the supply charge of P150. They may take your software receipt after which hand you their very own supply receipt. Count on your passport to reach one to 2 days after the scheduled launch date. Chances are you’ll skip this half if you wish to personally decide up your model new passport on the scheduled launch date.

NOTE: A staff member utilized at DFA ASEANA a few years in the past. In case you are additionally making use of there, some touts will trick you into shopping for an extended brown envelope or ballpen. You don’t want them. You’ll be able to put your paperwork in a folder or envelope if you wish to preserve them neat and arranged. It received’t harm additionally to carry an additional pen simply in case.

REMINDERS:

• Don’t be late. Be there at the very least half-hour earlier than you confirmed schedule. Those that arrive late for his or her appointment is not going to be accommodated.
• Be certain that to carry all the necessities — each the unique and the photocopies.
• The DFA implements a “No Escort” coverage. Companions, who are usually not candidates, are usually not permitted throughout the DFA premises UNLESS they’re the guardian of a minor or they’re helping an individual with particular wants.
• Put on correct apparel. The DFA enforces a strict gown code, which prohibits carrying spaghetti straps, sando, plunging neckline, sleeveless high, tube high, halter high, and see-through high. Coloured contact lenses, eyeglasses, and equipment like earrings, necklaces, or different facial piercings have to be eliminated throughout photograph capturing.
• Make your self presentable, trying your greatest. Do not forget that your photograph shall be taken to your passport with 10-year validity, in order that picture of you’ll stick to you for a very long time. However please keep away from making use of an excessive amount of make-up.

5. Choose up your passport.

If you happen to didn’t avail of the passport supply service throughout your software on the DFA workplace of your selection, it’s a must to return on the indicated launch date of your passport. If there’s a change within the schedule, the DFA will e-mail you upfront. Be sure to carry your software receipt and different proof just like the declare stub, if relevant. Verify all the main points in your passport earlier than leaving the counter. Be certain that your identify isn’t misspelled and there are not any typos.

Can’t declare the passport your self?

A direct member of the family can declare your passport in your behalf, offered that she has an authorization letter ready and signed by you and different necessities. A direct member of the family might be your mom, father, brother, sister, husband, spouse, or little one of authorized age. They have to carry the next:

• Authorization Letter
• Authentic Receipt
• Applicant’s Legitimate ID (unique and photocopy)
• Consultant’s Legitimate ID (unique and photocopy)

No instant member of the family accessible to assert your passport in your behalf?

If no instant household can declare it for you, the particular person should carry the next:

• A Particular Energy of Lawyer
• Authentic Receipt
• Applicant’s Legitimate ID (unique and photocopy)
• Consultant’s Legitimate ID (unique and photocopy)

Earlier than we reply a number of the most ceaselessly requested questions on passport software, permit us to share with you a helpful tip when planning a visit overseas. Other than journey paperwork, one of the important issues to care for earlier than a world journey is, after all, the price range.

Touring overseas isn’t as easy as touring domestically. It’s laborious to estimate prices, particularly when the vacation spot has its personal foreign money. You will need to watch your bills so you already know simply how a lot you continue to have and also you received’t encounter any undesirable surprises alongside the best way.

For that, obtain LISTA, our accomplice for this text. LISTA is a cellular app that can show you how to monitor your spending so you may get pleasure from your journey to the fullest! It was initially meant for small companies, however guess what? Vacationers can use it, too! It lets you pay attention to your bills earlier than or throughout the journey! The app works offline, so that you don’t must have an web connection to make use of it.

One other key function is the SAVINGS CHALLENGE tab! If you happen to’re making use of for a passport now, you should utilize the ready time to additionally save money to your subsequent journey! Utilizing the LISTA app, you may set a goal quantity, the goal date and the frequency you’re snug with so you already know the precise quantity to save lots of per day, week or month to show your journey objectives into actuality.

Might subsequent journey ka na ba? I-LISTA mo na!

✅ DOWNLOAD LISTA HERE!

2021 • 07 • 23